Accounts payable
Purchase order balances
Dashboard
BUSINESS OVERVIEW
Your operations, at a glance.
Financial visibility and rental priorities in one workspace.
Loaded ERP records · PHP
PHP 0.00
Accounts receivable
Accounting report balance
Sales & rental revenue
Across recorded transactions
Current balance
Operational estimate
How these figures are calculated
Figures reflect the records currently loaded in ERP, across all recorded dates. Payables use the accounting report balance when available, otherwise open purchase order balances. Receivables use the accounting report balance when available. Sales uses rental revenue when supplied, otherwise delivery and receipt transaction amounts. Current balance is an operational estimate: sales + receivables − payables − recorded expenses, with a minimum of zero. It is not a bank balance or a posted general ledger total.
Total stock
Available stock
Customers
ERP users
INVENTORY & RENTALS
Stock availability
—
Available for deploymentNo stock recorded yet
AvailableOn rentOther stock
On rent0Stock quantity deployed
Out of stock0Item records with no availability
OPERATING COSTS
Expense overview
PHP 0.00Recorded expenses · all dates
No expenses recorded
Recorded expenses will appear here by account centre.
DAILY PRIORITIES
Rental follow-up
Overdue pullouts
Review outstanding rental items
No overdue pullouts.
Upcoming pullouts
Today and the next 7 days
No pullouts scheduled in the next 7 days.
INVENTORY · MASTER DATA
Master Files
Keep your item catalogue and business contacts organised.
Items
Manage products, materials, services, labor, and assets across business operations.
Customers
Maintain shared customer identities, contact details, and addresses.
Suppliers
Maintain supplier names and contact details used by Purchase Orders.
INVENTORY · PHYSICAL COUNT
Count. Compare. Review.
Keep the cutoff balance, actual count and supporting evidence together.
INVENTORY · STOCK CONTROL
Beginning balances & stock adjustments
Record supported opening balances and corrections. Review the resulting stock before posting.
CURRENT STOCK
Item balances
Choose an item to record its opening count or a supported correction.
Set up your first stock item
This company has no stock-tracked items available for adjustment. Create a physical item in Item Master, then enter its verified opening count.
| Item | Stock unit | Use | Total | Available | Rented | Action |
|---|
POSTED MOVEMENTS
Adjustment history
Posted counts and corrections, with their supporting references.
| Posted at | Item | Location / BIN | Recorded | Counted | Difference | Company available after | Count reference / reason |
|---|
Branch stock tools Review allocations and existing branch transfers
INVENTORY · ITEM MASTER
Items
Manage products, materials, services and assets in one catalogue.
DAILY WORK
Review items that need attention.
Planning & review
Equipment records
| Item | Unit | Total | Available | Rented | Damaged | Rental Price | Status | Actions |
|---|---|---|---|---|---|---|---|---|
| No items yet. Select New Item to create a master record. | ||||||||
Procurement
Purchase Request
Prepare requested items, then save a draft or submit it to Purchasing.
Purchase Request Queue
Approved PRs can be pulled into Purchase Orders to avoid double encoding.
| PR No. | Purpose | Needed | Status | Actions |
|---|---|---|---|---|
| No purchase requests yet. | ||||
Procurement
Purchase Orders
Build your order, review its details and follow the approval process.
Selected Purchase Order
Editing PO
Only the selected purchase order is shown in this workspace.PURCHASE ORDER
| Type | Description | Qty | Unit Cost | Total |
|---|---|---|---|---|
| No purchase order lines yet. | ||||
| Total Purchase Amount PHP | - | |||
Buyer Protection Notes
Payment is subject to actual goods received, inspection, and acceptance. Supplier must replace wrong, damaged, incomplete, or defective items at no extra cost.
Prepared By
Prepared by
Approved By
Awaiting approval
Supplier Conforme
Electronic signatureYour personal signature, fitted for clear printing.
Saved Purchase Orders for Review
Review draft, pending, rejected, or cancellation-requested POs without mixing approved records into the same list.
Open for edit
0
Locked records
0
Needs action
0
| PO No. | Supplier | Date | Total | Approval | Payment | Receiving | Status | Actions |
|---|---|---|---|---|---|---|---|---|
| Saved purchase orders will appear here. | ||||||||
Approved Purchase Orders
Approved POs are separated here for receiving, payment, and controlled viewing.
Ready to receive
0
Ready to pay
0
Completed
0
| PO No. | Supplier | Date | Total | Approval | Payment | Receiving | Status | Actions |
|---|---|---|---|---|---|---|---|---|
| Approved purchase orders will appear here. | ||||||||
Cancelled Purchase Orders
Cancelled and cancellation-approved POs are separated from active procurement work.
| PO No. | Supplier | Date | Total | Approval | Payment | Receiving | Status | Actions |
|---|---|---|---|---|---|---|---|---|
| Cancelled purchase orders will appear here. | ||||||||
Warehouse receiving
Receiving of Goods
Choose an outstanding order, confirm the actual delivery, and review its receiving record.
Awaiting Delivery
Approved orders with quantities still to receive. Stock is added to Warehouse / storage when you confirm receipt.
| PO No. | Supplier | Remaining Qty | Delivery Status | Action |
|---|---|---|---|---|
| Nothing awaiting delivery. Posted receipts are available in Receiving History. | ||||
Receiving History
Posted receiving reports, linked to their purchase orders. These deliveries have already been recorded.
| RR / GRN No. | PO No. | Supplier | Date | Qty | Received By |
|---|---|---|---|---|---|
| No goods receipts yet. | |||||
Procurement Advance Control
Supplier Advances
Record approved advances and deposits. Final settlement stays in Accounting.
Approved POs Available for Advance
Select an approved PO only when an advance, down payment, or deposit is required before AP Voucher.
| PO No. | Supplier | PO / Advances | Receiving | Action |
|---|---|---|---|---|
| No approved POs are available for advance. | ||||
| PO No. | Supplier | Date | Type | Amount | Method | Reference |
|---|---|---|---|---|---|---|
| No supplier advances yet. | ||||||
MASTER DATA · CUSTOMERS
Customers
Keep customer identities, contacts and delivery addresses ready for your team.
| Customer | Contact Person | Contact Number | Delivery Address | Home / Office Address | Status / History | |
|---|---|---|---|---|---|---|
| No customers yet. Use Add Customer to create your first record. | ||||||
MASTER DATA · SUPPLIERS
Suppliers
Maintain the supplier details used by purchasing and payments.
| Supplier | Contact Person | Contact Number | Address | |
|---|---|---|---|---|
| No suppliers yet. Use Add Supplier to start. | ||||
Document Builder
Delivery Receipt
Prepare the customer, rental schedule and items, then save a draft or confirm delivery.
DELIVERY RECEIPT
No. DR-2026-0001
Company NameDelivery Date
Delivery AddressVATExcluded
Contact Person / No.Duration
Home / Office AddressTime
Pullout DateBond Refund
| Quantity | Unit | Item | Unit Price | Total Amount |
|---|---|---|---|---|
| No receipt items yet. | ||||
| Total Rental | - | |||
| Security Bond (Refundable Upon Pull Out of Units) | - | |||
| Delivery & Pullout Fee (Round Trip) | - | |||
| Total Amount to be Paid PHP | - | |||
Draft Documents
Saved Draft Delivery Receipts
Continue a saved receipt and review its details before confirming delivery.
| Action | ||||||
|---|---|---|---|---|---|---|
| No saved draft Delivery Receipts yet. | ||||||
Transaction History
All Transactions
Find business documents and review stock movements in one workspace.
From date must be on or before To date.
| No transactions yet. Confirm a delivery receipt to start tracking. | ||||||
Stock On Hand
As of today
| Item | Unit | Total | Available | Rented | Damaged | Lost |
|---|---|---|---|---|---|---|
| No stock movement history yet. | ||||||
Inventory +/- HistoryStock movements and reference documents
| No inventory history yet. | ||||||
Rental Pullout
Rental Renewals, Pullouts & Bonds
Manage renewals, receive returned equipment and review customer bonds.
Bond Return Review
Pullouts saved with held or refundable bonds appear here for refund or forfeiture review.
| DR No. | Customer | Pullout Report | Bond Amount | Bond Status | Action |
|---|---|---|---|---|---|
| No bonds are pending review. | |||||
Delivery Receipts Ready for Pullout
Select the Delivery Receipt you are pulling out. Partial pullout is handled inside the report.
| DR No. | Customer | Expected Pullout | Items Out | Security Bond | Action |
|---|---|---|---|---|---|
| No active delivery receipts ready for pullout. | |||||
Rental Management
Delivery & Vehicles
Manage round trips, vehicles and costs, with one delivery and pullout charge.
Rental Management
Expenses
Record rental operating costs and review the recent expense history.
Recent Expenses
Saved operating expenses for rental operations.
| Date | Payee | Purpose | Account Centre | Amount |
|---|---|---|---|---|
| No expenses recorded yet. | ||||
INVENTORY · REPORTS
Reports
Choose a report to review stock, customer activity and operating results.
Legacy Rental Expense Summary
Recorded legacy expenses by date and account centre. For linked accounting bills, use Expenses & Bills in Reports & Controls. These totals are separate from posted GL expenses.
Total recorded legacy expenses
PHP 0.00
| Date | Payee | Purpose | Account Centre | Amount |
|---|---|---|---|---|
| No expenses match the selected filters. | ||||
Administration · Server monitoring
Server Health
Capacity and early warnings for the server running this ERP. Shared across companies.
Checking administrator access…
Administration · Company workspace
Administration
Manage company settings, people and system controls in one place.
Administration tools
Open a workspace or update your company setup below.
Server Health
Check memory, processor demand, storage, services and backup age.
Company Registry
Maintain company registry details for future deployments.
Document Defaults
Set receipt titles, VAT defaults and rental terms.
ERP Control Center
Manage roles, locations, numbering and approval controls.
User Manager
Manage sign-in accounts, system access and approval permissions.
Item Custom Fields
Customize item attributes such as size, model, brand and color.
Stock Adjustment
Post beginning balances and controlled stock corrections with audit visibility.
Database Maintenance
Review database health, backups, retention and maintenance logs.
Audit Logs
Review recorded activity and changes across the system.
Company setup
Expand the section you need. Existing values remain in place.
Company profileName, business details and report branding
Document defaultsReceipt title, VAT and rental duration
Company registryCompany details for future deployments
Registered Companies
0 companies| Code | Company | TIN | Contact | Status | Notes | Action |
|---|---|---|---|---|---|---|
| No companies registered yet. | ||||||
Administration
ERP Control Center
0Roles
0Permissions
0Approval Workflows
0Lifecycle Rules
| Role | Description | Provision |
|---|---|---|
| No ERP roles provisioned. | ||
| Type | Code | Name | Status |
|---|---|---|---|
| No branches or warehouses provisioned. | |||
| Document | Series | Prefix | Next | Reset | Actions |
|---|---|---|---|---|---|
| No numbering series provisioned. | |||||
Recent Issued Numbers
| Document | Number | Status | Issued By | Issued At |
|---|---|---|---|---|
| No issued numbers yet. | ||||
Accounting workflows are editable by Admin. Changes are blocked while a workflow has pending requests, and the first enabled step must cover PHP 0.00.
| Workflow | Document | Status | Trigger / Result | Steps | Pending | Action |
|---|---|---|---|---|---|---|
| No approval workflows provisioned. | ||||||
| Document | From | To | Action | Control |
|---|---|---|---|---|
| No lifecycle rules provisioned. | ||||
| Control | Provision | Status |
|---|---|---|
| No audit controls provisioned. | ||
Administration
User Manager
Give each person the right workspace. Manage module access and approval responsibilities in one place.
PEOPLE & ACCESS
User directory
Assigned systems are shown below. Select Edit to change a user's details or access.
| User | Role / Tags | Assigned systems | Status | Actions | |
|---|---|---|---|---|---|
| No users yet. Add a user to start permission planning. | |||||
Financials
Accounting
ACCOUNTING
Connected records
Review original operational records, then follow Accounting approval and posting.
Company accounting readiness · Inventory, POS & Payroll
Check this company’s mappings and remaining setup before relying on integrated posting. Running the audit does not change accounts or transactions.
Select Check company readiness to run a fresh audit.
How the workflows connect
Quotation → Sales Order → Delivery → Invoice → Payment. Commercial invoices and payments appear in Receivables; delivery cost is reviewed here.
Purchase Request → Purchase Order → Receiving → AP Voucher → Check Voucher. Use the existing Payables screen for supplier invoices and payments. Review goods receipt accruals and supplier advances here first. AP clears the receipt accrual through 2090 and applies only posted, unused advances.
Beginning inventory and adjustments create reviewed cost entries. Rental billing defers rental income, with daily earnings recognized at month end or the end of the term. Refundable bonds stay in a separate liability account.
| Source reference | Posting date | Customer / PO | Status | Accounting reference | Action |
|---|
No dataControl Status
-Readiness Score
0Overdue Obligations
0Due in 7 Days
0Open Control Alerts
PendingMonthly Certification
Controller and CFO View
Management Accounting Dashboard
Overdue Open Periods0
Open Month-End Close0
Locked Tax Evidence Types0 / 3
Open BIR Packages0
Open Remediation0
Ready for Independent Review0
Management Priorities
Required Attention
No dashboard assessment loaded.
Priorities are derived from live close, tax, filing, monitoring, remediation, certification, and compliance-calendar records.
Completion Control
No obligation selected
Compliance Calendar
Deadlines, Owners, Evidence, and Review
| Obligation | Category / Period | Due / Frequency | Status | Owner / Escalation | Evidence / Review | Action |
|---|---|---|---|---|---|---|
| No compliance obligation has been scheduled. | ||||||
Automation Audit Trail
Compliance Notification Delivery History
| Obligation | Notification | Recipient | Delivery | Attempted |
|---|---|---|---|---|
| No compliance notification has been attempted. | ||||
Accounting Architecture
Full Accounting System Readiness
Use this as the accounting build map: master data first, then controlled documents, posting, tax compliance, bank controls, closing, and audit.
85%
Prototype coverage
EditableCOA / Payee / Tax setup
DraftAP / AR / CV lifecycle
ActivePosting queue provision
OpenFiscal period controls
Chart of Accounts
Final account structure, posting accounts, normal balances, tax accounts, AP/AR control accounts, bank accounts, and retained earnings mapping.
Payee / Subsidiary Master
Supplier, customer, employee, bank, government, professional, and other payee setup with TIN, VAT/EWT/CWT, terms, bank, and GL defaults.
Posting Rules
Templates for AP Voucher, Check Voucher, AR service invoice, receipts, inventory, fixed assets, depreciation, and reversals.
Company, Branch, Series
Multi-company registry, branch codes, document numbering series, approval workflows, and lifecycle rules per company.
Fiscal Periods & Closing
Accounting calendar, open/locked periods, month-end close checklist, adjustment period, year-end closing, and retained earnings roll-forward.
Posting Execution
Post validated documents to immutable journal entries, prevent edits after posting, and require reversal documents for correction.
Cash, Bank & Reconciliation
Bank account master, check release/clearing, deposits, bank charges, stale checks, cancelled checks, and monthly reconciliation.
Philippine Tax Compliance
VAT, EWT, CWT, BIR 2307, input/output VAT reconciliation, MAP/DAT exports, tax report locking, and filing support.
AP / AR Subledgers
Supplier and customer ledgers, aging, applications, advances, credit/debit memos, collections, and reconciliation to GL control accounts.
Fixed Assets
Asset acquisition, capitalization, depreciation run, impairment, transfers, disposal, retirement, and GL posting.
Budgets & Cost Centers
Responsibility centers, departments, project/job costing, budget control, variance analysis, and management reporting.
Security & Audit
Role-based permission by function, approval gates, maker-checker controls, audit trail, document attachments, and report snapshots.
0Total Cases
0Passed
0Failed
0Blocked
0Not Tested
Maker-Checker Sign-Off
No run selected
Create a run to load the controlled accounting test cases.
Prepared By-
Final Sign-Off-
Submission requires every case tested and no blockers. Final approval requires all cases passed and an Admin different from the preparer.
0Open Defects
0Ready for Retest
0Resolved
0Closed
Fix, Retest, Close
Defect Remediation
The remediator cannot perform the retest. Only Admin can close a defect after a passed retest.
Corrective Action Register
UAT Defects and Remediation
| Defect / Case | Severity / Category | Status | Owner / Target | Root Cause / Corrective Action | Retest / Closure | Action |
|---|---|---|---|---|---|---|
| No UAT defects for the selected run. | ||||||
Expected vs. Actual
Accounting UAT Test Cases
| Case / Area | Scenario / Expected Result | Status | Actual Result | Evidence Reference | Exception / Blocker | Tester / Action |
|---|---|---|---|---|---|---|
| Create or select a UAT run to begin testing. | ||||||
0Ready Packs
0Awaiting Authorization
0Authorized
0Registered Exports
Release Decision
Go-Live Readiness Gate
| Readiness Check | Result | Detail |
|---|---|---|
| Save a readiness pack after UAT approval. | ||
Prepared By-
Authorized By-
Source Hash-
Deployment Authorization
Go-Live Pack Register
| Pack / UAT Run | Release / Environment | Planned Go-Live | Status | Prepared By | Authorized By | Hash / Exports | Action |
|---|---|---|---|---|---|---|---|
| No go-live readiness pack yet. | |||||||
0Checks Passed
0Checks Pending
0Open Incidents
No runCutover Status
Command Center
Cutover Lifecycle
Execution Evidence
Cutover Checklist
| Phase / Control | Expected Result | Critical | Status | Actual Result | Evidence | Action |
|---|---|---|---|---|---|---|
| Create or select a cutover run. | ||||||
Resolution Control
Resolve and Close Incident
Production Support
Cutover Incident Register
| Incident | Severity | Status | Impact | Owner | Rollback | Resolution | Action |
|---|---|---|---|---|---|---|---|
| No production incidents. | |||||||
Audit Register
Accounting UAT Runs
| Run No. | Name / Environment | Status | Pass | Prepared By | Approved By |
|---|---|---|---|---|---|
| No Accounting UAT run has been created. | |||||
No runOverall Status
-Control Score
0Critical Exceptions
0Warnings
Independent Review
No snapshot selected
Generated By-
Reviewed By-
Source Hash-
The generator cannot review the same snapshot. Critical snapshots cannot be closed; correct the exceptions and generate a new snapshot.
Control Exceptions
Current Monitoring Results
| Category / Control | Status | Metric | Evidence-Based Detail | Recommended Action |
|---|---|---|---|---|
| Generate or select a monitoring snapshot. | ||||
Schedule Register
Active Monitoring Calendar
| Schedule | Frequency / Scope | Owner / Escalation | Next / Last Run | Action |
|---|---|---|---|---|
| No monitoring schedule configured. | ||||
Exception Inbox
Monitoring Alerts
| Alert / Monitor | Severity / Status | Owner / Due | Exception | Email Delivery | Action |
|---|---|---|---|---|---|
| No accounting control alerts. | |||||
Accountability
No alert selected
Fix and Validate
No corrective action selected
Remediation Evidence
Corrective Action and Validation Register
| Action / Alert | Status | Owner / Target | Root Cause / Correction | Evidence | Validation / Closure | Action |
|---|---|---|---|---|---|---|
| No corrective action has been assigned. | ||||||
Independent Management Sign-Off
No certification selected
Prepared By-
Approved By-
Source Hash-
The preparer cannot approve their own certification. Approved packs are immutable and every CSV export is registered.
Management Evidence
Monthly Certification and Sign-Off Register
| Certification / Period | Monitor | Conclusion | Status | Preparer / Approver | Hash / Exports | Action |
|---|---|---|---|---|---|---|
| No monthly control certification has been prepared. | ||||||
Immutable History
Accounting Control Monitor Register
| Monitor / Date | Period | Overall | Score | Review | Generator / Reviewer | Hash | Action |
|---|---|---|---|---|---|---|---|
| No monitoring history yet. | |||||||
ACCOUNTING
Cash & Bank
Set up your paying account, review cash movements, then reconcile against the bank statement.
For your CV: New bank account → Enter details → Save → Back to Check Voucher.
Cash Position
Balances by Account
| Account | Opening | Cash In | Cash Out | Balance |
|---|---|---|---|---|
| No bank account balance yet. | ||||
Saved bank accounts
Edit an existing account below. Delete is only for unused accounts with a zero opening balance; accounts with history must be kept or made inactive.
| Account | Status | Actions |
|---|---|---|
| No saved bank accounts. | ||
Inactive bank accounts (0)
Retained for history. Choose Edit to review its details or reactivate it. These balances remain included in cash totals.
Inactive account balances
| Account | Opening | Cash In | Cash Out | Balance |
|---|
Saved inactive accounts
| Account | Status | Actions |
|---|
Posting guidance
Opening balance means funds already held before the start tracking date. Enter the preceding closing date and an equity offset such as Opening Balance Clearing; review the complete opening trial balance separately. Owner contributions and loan deposits use their actual deposit date. Saving bank details alone never creates a journal. Posted entries remain in history; corrections follow the existing journal reversal controls. Cancelled and rejected posting requests are recorded in User Event Logs.
Opening and funding history
Source, evidence and journal references remain available for report review. Existing reconciliation matches are preserved.
| Date / Bank | Source | Amount | Evidence | Journal / Actor |
|---|
Review posted cash movements and track check release or clearing.
0Bank Accounts
PHP 0.00Posted Cash In
PHP 0.00Posted Cash Out
PHP 0.00Register Balance
Source Register
Cash / Bank Transactions
| Date | Source | Ref No. | Payee / Customer | Account | Method | External Ref | Cash In | Cash Out | Status |
|---|---|---|---|---|---|---|---|---|---|
| No cash or bank transactions yet. | |||||||||
Check Clearing
Check Release / Clearing Queue
| CV No. | Check No. | Amount | Payee | Status | Released | Cleared | Action |
|---|---|---|---|---|---|---|---|
| No posted check vouchers yet. | |||||||
Reconcile your bank statement
Compare the bank statement with payments and receipts already recorded in ERP.
1. Add the bank statement Enter a transaction or import CSV
Use the actual bank statement. Select the company bank account that the statement belongs to.
Import several transactions (CSV)
2. Prepare the reconciliation Statement period and ending balance
Select the same bank account, then copy the period and ending balance from the statement. This creates a draft.
3. Match transactions Bank statement against ERP records
Matching
Match a statement transaction
Add a statement transaction in step 1 before matching.
| Date | Reference | Description | Money in | Money out | Statement balance | Status | Matched To |
|---|---|---|---|---|---|---|---|
| No statement transactions yet. Add one in step 1. | |||||||
4. Review and finish Check the difference before locking
Review the statement and book balances below. Investigate any difference before using Lock. Locking is a separate action.
Reconciliation Register
Bank Reconciliations
After correcting an opening balance or posted transaction, use Update/Recalculate draft. This updates its book balance through the saved period end and preserves the statement balance and matches. Lock only after review.
| Recon No. | Account | Period | Statement | Book | Difference | Status | Action |
|---|---|---|---|---|---|---|---|
| No reconciliation drafts yet. Create one in step 2. | |||||||
Statement import history
Import History
Bank Statement Imports
| Batch | Account | Rows | Skipped | Status | Imported By | Imported At |
|---|---|---|---|---|---|---|
| No CSV imports yet. | ||||||
Record bank charges or interest only when needed. Post Adjustment creates a journal entry using the existing posting controls.
Adjustment History
Bank Adjustment Entries
| No. | Date | Type | Amount | Bank GL | Offset | Status |
|---|---|---|---|---|---|---|
| No bank adjustment entries yet. | ||||||
ACCOUNTING · ACCOUNT SETUP
Chart of Accounts
Find the right account and review posting mappings for this company.
Account directory
Account change history
Choosing the right account
Company type filters the catalogue; it does not change the company's legal registration. Common accounts apply to all types. Use the relevant capital and equity accounts only. Partners can use subsidiary records or separately configured capital accounts. Optional accounts can remain unused.
Existing codes and transactions are preserved, including 2150 Advances to Suppliers. Utilities use 5210 Electricity, 5220 Water, and 5230 Rent through AP Voucher. Customer Advances (2300), withholding payable (2310), and refundable security bonds (2320) are separate liabilities.
Posting mapping checks
| Code | Account | Type | Normal Balance | Posting | Action |
|---|---|---|---|---|---|
| No chart of accounts yet. | |||||
| Journal | Date | Source | Debit | Credit | Status | Action |
|---|---|---|---|---|---|---|
| No journal entries yet. | ||||||
Controlled GL Entry
Adjusting Journal
Adjustment Register
Saved Adjusting Journals
| Adjustment | Date | Memo / Reason | Debit | Credit | Evidence | Status | Journal | Action |
|---|---|---|---|---|---|---|---|---|
| No adjusting journals yet. | ||||||||
| Template | Transaction | Timing | Preview | Reversal | Lines |
|---|---|---|---|---|---|
| No posting templates yet. | |||||
| Template | Line | Dr/Cr | Account | Amount Basis | Memo |
|---|---|---|---|---|---|
| No posting template lines yet. | |||||
COMPANY SETUP
Accounting Settings
Current company
Current accounting setup
Loading calendar...
Close the books
Loading period status...
Closed periods block posting. Use the existing close checklist and authorized reopening process.
Calendar change history
| Effective from | Fiscal start | Tax-year start | Changed by | Reason / Reference |
|---|
Accounting periods
Monthly posting controls
0Open periods
0Ready / pending docs
0Posted journals
0Blocked by controls
| Period / Fiscal year | Start | End | Status | Close Checklist | Action |
|---|---|---|---|---|---|
| No fiscal periods yet. | |||||
-Selected Period
NoReadiness
0Blockers
0Warnings
Readiness
Close Controls
| Type | Message |
|---|---|
| No readiness result yet. | |
Financial Statement Close Pack
Pre-Close Review Bundle
Trial Balance, General Ledger, AP Aging, AR Aging, Bank Reconciliation, VAT/EWT status, and the close checklist are captured together before final close.
PHP 0.00Trial Balance Difference
PHP 0.00AP Aging Balance
PHP 0.00AR Aging Balance
0Pack Exceptions
| Section | Control Summary | Status |
|---|---|---|
| Generate a close pack to review financial statement controls. | ||
| Pack | Status | Exceptions | Generated | Hash |
|---|---|---|---|---|
| No financial close packs yet. | ||||
Reopen Control
Period Reopen Requests
Use this only for approved corrections in a closed period. Relock requires the close readiness checks to pass again.
| Request | Status | Reason | Requested | Decision | Action |
|---|---|---|---|---|---|
| No reopen requests for this period. | |||||
Close Register
Month-End Close History
| Period | Status | Prepared | Reviewed | Closed | Notes |
|---|---|---|---|---|---|
| No close records yet. | |||||
-Selected Period
Not runReconciliation Status
0Exceptions
-Evidence Hash
CPA Review
Close Exceptions
| Exception |
|---|
| No reconciliation exceptions yet. |
Control Accounts
Subledger vs Posted GL
Differences must be explained or corrected before final month-end close. Missing locked VAT/EWT or bank support is treated as an exception.
| Control | GL Account | Subledger | Posted GL | Difference | Status | Evidence | Action |
|---|---|---|---|---|---|---|---|
| Generate reconciliation to compare subledgers against GL. | |||||||
Exception Drilldown
Select a control line
Open a drilldown to see source documents, posted GL lines, suggested fixes, and reviewer notes.
PHP 0.00Subledger
PHP 0.00Posted GL
PHP 0.00Difference
0Source Rows
| Recommended Action | Target |
|---|---|
| No recommendation loaded yet. | |
| Source | Date | Party / Ref | Amount | Status | Hint |
|---|---|---|---|---|---|
| No source details loaded. | |||||
| Journal | Date | Account | Debit | Credit | Memo |
|---|---|---|---|---|---|
| No GL details loaded. | |||||
| Status | Action | Owner | Document | Notes | Created |
|---|---|---|---|---|---|
| No saved resolution action yet. | |||||
Register
Saved Reconciliations
| No. | Status | Exceptions | Generated | Hash | Notes |
|---|---|---|---|---|---|
| No saved subledger reconciliation yet. | |||||
ACCOUNTING
Approvals & Posting
Review submitted documents independently, then post approved, balanced entries.
ACCOUNTING PROCESSPayables & Receivables · Highlighted: this page, not a document's status
- Draft
- Validate
- Submit for approval
- Independent approval
- Post to ledger
Maker–Checker Queue
Accounting Approval Requests
New submissions require one independent accounting approval after the preparer submits. Existing submissions retain their recorded approval route. Returning a document requires correction notes.
| Document / Amount | Current Step | Submitted By | Progress | Status | Decision History | Notes | Action |
|---|---|---|---|---|---|---|---|
| No accounting approval requests yet. | |||||||
Posting Queue
Documents Ready For GL Posting
Approved AP/AR documents appear here when their GL preview is balanced and the document date belongs to an open fiscal period.
| Source | Document | Date | Period | Debit | Credit | Status | Action |
|---|---|---|---|---|---|---|---|
| No documents are ready for posting yet. | |||||||
Posting examples (reference only)
Illustrative account mappings, not actual transactions or confirmation that a document is ready to post. Review the selected document’s GL details before posting.
| Transaction | Template | Sample Document | Debit | Credit | Status |
|---|---|---|---|---|---|
| No posting preview examples yet. | |||||
Saved posting previews
This separate preview register does not determine the approval or posting status shown in the queues above.
| Document | Transaction | Debit | Credit | Status | Created |
|---|---|---|---|---|---|
| No separate saved previews. See the queues above for document approval and posting status. | |||||
| Reversal | Original Document | Journal | Date | Reason | Evidence | Status / Action |
|---|---|---|---|---|---|---|
| No reversal documents yet. | ||||||
0Payees
0AP / CV Ready
0BIR Ready
AP / AR / CVLinked Modules
PayeeNew payee
Subsidiary TypeSupplier
Default TermsNet 30
Bank DetailsFor update
Mapped ToAP Voucher / Check Voucher
Suppliers
Customers
AP Voucher
Check Voucher
BIR 2307
GL Defaults
| Payee Code | Payee Name | Subsidiary Type | Tax Rate Class | First Name | Middle Name | Last Name | Address | ZIP Code | TIN | Branchcode | Contact Person | Position | VAT / WHT | Terms | Modules | Status | Source | Action |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No payee records yet. | ||||||||||||||||||
| Subsidiary Type | Default Use | Accounting Link |
|---|---|---|
| No reference codes yet. | ||
| Tax Profile | VAT Default | Withholding Default | BIR Output |
|---|---|---|---|
| No tax profiles yet. | |||
Accounting · Company credit cards
Company cards
Track purchases, the amount owed and payments against the card statement.
Accounting · Management analysis
Cost Centres
See which department incurred a cost. Your accounting category still describes what was purchased.
Cost centre setup and account rules
Costs and income by department
Cost-centre change history · latest 100 events
Accounting · Non-PO purchases
Expenses & Bills
Record what you bought. Follow its accounting review and payment in one place.
ACCOUNTING
Payables
Prepare supplier vouchers, validate the amounts and follow approval before posting.
Start by selecting the purchase order. You can save an unfinished draft at any step.
0Open Payables
12%Input VAT
2%Withholding
BalancedPosting Preview
Gross InvoicePHP 0.00
Input VATPHP 0.00
EWT PayablePHP 0.00
Net PayablePHP 0.00
Linked ModulePO / RR / AP / GL
Lifecycle
Draft
Validated
Submitted
Approved
Posted
Suppliers
Purchase Orders
Goods Receiving
Supplier Advances
BIR 2307
GL Preview
Enter the supplier invoice
Enter one supplier invoice here, then check the item allocations below. Use a separate voucher for a different supplier invoice.
Invoice and tax review
Use the actual supplier invoice and verified registration records. Unknown details may be saved as a draft. This internal voucher does not replace the supplier invoice.
Tax review pending. Save Draft is available.
This voucher has different invoice references, dates or terms. Existing line details are preserved below. Correct the line references only if they belong to the same invoice; otherwise prepare separate vouchers.
Item allocations
| LN | Type | RR No | PO No/JO No | Invoice No | Invoice Date | Orig Amt | Curr | Invoice Amount | DR Acct | RC Code | RC Description | SL Code | VAT Code | VAT Desc | VAT Amt | EWT Code | EWT Desc | EWT Amt | Terms | Due Date | Applied Advances PO | Applied Advances Amt | Applied Advances VAT | Applied Advances EWT | Advances Account | EWT ATC |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Select an approved PO or add voucher lines from existing receiving records. | ||||||||||||||||||||||||||
Review the receiving records
Linked records are references. Compare quantities and amounts with the supplier invoice before validation.
| RR / GRN | PO | Supplier | Received Date | Qty | Status |
|---|---|---|---|---|---|
| No receiving documents linked. | |||||
| PO | Supplier | Total | Supplier Advances | Voucher Base | Action |
|---|---|---|---|---|---|
| No open payables available for voucher matching. | |||||
Review accounting totals
A balanced preview does not replace checking the invoice, tax treatment and any supplier advances.
| Account | Account Name | Debit | Credit | Source | Memo |
|---|---|---|---|---|---|
| No GL preview yet. | |||||
Ready for approval review
Validate your invoice details and accounting preview before submitting.
Submission sends this voucher to the accounting approval queue. An authorized reviewer must approve it before controlled posting. It does not pay the supplier.
ACCOUNTING · SUPPLIER PAYMENTS
Check Voucher
Select the payable, enter payment details, then review and submit for approval.
Prepare → Validate → Independent approval → GL posting → Reconcile payment
0Open AP
PHP 0.00Payment amount
PHP 0.00Pay now
BalancedDisbursement Preview
AP AmountPHP 0.00
Pay nowPHP 0.00
Remaining after paymentPHP 0.00
Payment amount (PHP)PHP 0.00
Pay-from GL account1000 - Cash on Hand / Bank
Paying bankNot selected
Bank account no.Not selected
Lifecycle
Draft
Validated
Submitted
Approved
Posted
3. Review the payment
Match the amount below to the payment details. Partial payments leave the remaining balance open.
| LN | AP Type | APV No | RR No | PO No | Invoice No | Invoice Date | Available amount | Curr | Rate | Pay now | Un Applied | Remaining after payment | DR Acct | RC Code | Action |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Select an AP Voucher or open payable to prepare the disbursement. | |||||||||||||||
| Source | Payee | Date | Net Payable | Status | Action |
|---|---|---|---|---|---|
| No additional posted AP balance available to add. Check selected payables and allocations in saved vouchers. | |||||
| Account | Account Name | Debit | Credit | Source | Memo |
|---|---|---|---|---|---|
| No GL preview yet. | |||||
| CV No. | Payee | Date | Payment amount | Pay now | Status | Action |
|---|---|---|---|---|---|---|
| No check voucher drafts yet. | ||||||
PHP 0.00Open Payables
PHP 0.00Current
PHP 0.00Overdue
PHP 0.00Supplier Advances
| Source | BC | Payee Code | Payee Name | APV No | PO / SI No | Doc Date | Due Date | Terms | A/P Acct | Original Amt | Applied / Paid | Balance | Age | Status |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No AP records match the current query. | ||||||||||||||
| BC | Payee Code | Payee Name | PO No | Payment Date | Purpose | Method | Reference No. | Advance Amt | Applied in APV | Remaining | Status |
|---|---|---|---|---|---|---|---|---|---|---|---|
| No supplier advances match the current query. | |||||||||||
| BC | Payee Code | Payee Name | APV No | SI No | SI/Ctr Date | Pay Term | Due Date | Age in Days | Amt Due | Current Amt | 1-30 Days | 31-60 Days | 61-90 Days | 91-120 Days | Over120 Days | A/P Acct | Acct Name | Source |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No AP aging records match the current query. | ||||||||||||||||||
Accounts Payable
VAT Input Reports
Use generated reports for review. Use posted APV records and lock a snapshot before treating VAT support as official filing workpaper.
0VAT Records
PHP 0.00VATable Purchases
PHP 0.00Input VAT
PHP 0.00Net Payable
| APV No | APV Date | Invoice No | Invoice Date | Payee Code | Payee Name | TIN | Address | RC Code | RC Description | VAT Code | VAT Desc | Gross Amount | VATable Purchase | Input VAT | VAT Exempt / Non-VAT | EWT | Net Payable | Status |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No VAT input records match the selected parameters. | ||||||||||||||||||
| Payee Code | Payee Name | TIN | Branch | APV Count | Gross Amount | VATable Purchase | Input VAT | VAT Exempt / Non-VAT | EWT | Net Payable |
|---|---|---|---|---|---|---|---|---|---|---|
| No VAT input summary records match the selected parameters. | ||||||||||
Accounts Payable
Expanded Withholding Tax Reports
EWT comes from AP Voucher invoice lines. For Philippine filing, reconcile Payee Master TIN/address, APV tax base, BIR Form 2307, and the EWT payable GL before locking the support snapshot.
0EWT Records
PHP 0.00Tax Base
PHP 0.00Tax Withheld
0Payees
| APV No | APV Date | Invoice No | Invoice Date | Payee Code | Payee Name | TIN | Address | ATC / EWT Code | EWT Description | Rate | Tax Base | Tax Withheld | Gross Amount | Net Payable | Branch | BIR Form | Status |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No EWT records match the selected parameters. | |||||||||||||||||
| Group | Description | Payees | APV Count | Record Count | Gross Amount | Tax Base | Tax Withheld | Average Rate | Report Use |
|---|---|---|---|---|---|---|---|---|---|
| No EWT summary records match the selected parameters. | |||||||||
BIR Control Layer
Locked Snapshot Viewer
Use this screen after VAT or EWT support is locked. It shows the frozen rows, source hash, and every official CSV export registered from the snapshot.
0Locked Snapshots
0VAT Snapshots
0EWT Snapshots
0Exports for Selected
0Prints for Selected
0VAT Returns for Selected
Period Filing Control
BIR Filing Package Register
Bundle locked VAT/EWT support, filing, payment/remittance, print/export, and reconciliation controls by tax period.
| Package No | Type | Status | Period | VAT Return | EWT Snapshot | Readiness | Prepared | Action |
|---|---|---|---|---|---|---|---|---|
| No BIR filing package has been created yet. | ||||||||
Package Checklist
Select a BIR filing package
Readiness checks show what blocks review, filing, or close.
| Level | Control Item | Source | Action |
|---|---|---|---|
| Select Readiness beside a package. | |||
Controlled Archive
BIR Filing Package Print / Export
Closed packages can produce a registered print pack or CSV archive.
| Package No | Type | Format | File Name | User | Generated At | Purpose | Source Hash |
|---|---|---|---|---|---|---|---|
| No package archive has been registered yet. | |||||||
Locked Reports
Snapshot Register
| Report No | Type | Mode | Branch | Period | Main Tax Amount | Status | Locked By | Source Hash | Action |
|---|---|---|---|---|---|---|---|---|---|
| No locked VAT or EWT snapshots yet. Generate the report, review it, then lock a snapshot. | |||||||||
Frozen Workpaper
Select a locked snapshot
Frozen rows, source hash, and official export history will appear here.
| Doc No | Doc Date | Ref No | Party Code | Party Name | TIN | Tax Code | Tax Base | Tax Amount | Status |
|---|---|---|---|---|---|---|---|---|---|
| Select a locked snapshot to inspect the frozen rows. | |||||||||
Summary
Frozen Totals by Payee / ATC
| Group | Description | Records | Gross Amount | Tax Base | Tax Amount | Use |
|---|---|---|---|---|---|---|
| Select a locked snapshot to inspect the frozen summary. | ||||||
Official CSV Export Register
Export History
| File Name | Format | Rows | Exported By | Exported At | Purpose | Source Hash |
|---|---|---|---|---|---|---|
| No official CSV exports have been registered for the selected snapshot. | ||||||
Locked EWT Snapshot Only
BIR Form 2307 Preview
Only locked EWT snapshots can generate this certificate-style printout.
Payor
Payor: For update
Certificate Period
Period: -
Control Note
Preview uses locked EWT rows.
| Certificate No | Payee | Payee TIN | ATC | Nature of Income Payment | Month 1 | Month 2 | Month 3 | Tax Base | Tax Withheld |
|---|---|---|---|---|---|---|---|---|---|
| Select an EWT locked snapshot, then click 2307 Preview. | |||||||||
BIR Form 2307 Print Register
Print History
| Report No | Form | Certificates | Printed By | Printed At | Purpose | Source Hash |
|---|---|---|---|---|---|---|
| No BIR Form 2307 print records have been registered for the selected snapshot. | ||||||
Tax Payment / Remittance Register
EWT Remittance Register
Select a locked EWT snapshot to record BIR remittance after payment confirmation.
| Report No | Status | Tax Withheld | Remitted | Date | Channel | Reference | User | Source Hash |
|---|---|---|---|---|---|---|---|---|
| No EWT remittance has been registered for the selected snapshot. | ||||||||
Locked VAT Snapshot Only
VAT Return Workpaper
Only locked AP Input VAT snapshots can feed this support workpaper.
PHP 0.00Output VAT
PHP 0.00Creditable Input VAT
PHP 0.00Net VAT Payable
PHP 0.00Excess Input VAT
Prepared from locked VAT rows.
| Code | VAT Return Line | Amount | Source |
|---|---|---|---|
| Select a locked VAT snapshot, then click VAT Return. | |||
VAT Return Register
Prepared Workpapers
| VAT Return No | Type | Status | Filing | Period | Output VAT | Input VAT | Prepared By | Prepared At | Action |
|---|---|---|---|---|---|---|---|---|---|
| No VAT return workpaper has been registered for the selected snapshot. | |||||||||
Filing Readiness
Select a registered VAT return
Review checks must pass before the VAT return can be locked for filing support.
| Level | Readiness Item |
|---|---|
| Select Readiness beside a registered VAT return. | |
Official VAT Return Print / Export
Select a registered VAT return
Locked VAT returns can be exported; reviewed or locked VAT returns can be printed as support workpapers.
Support PackVAT Return Support Workpaper
Filing Status-
Source Report-
Prepared-
Reviewed / Locked-
Warnings-
| Register | Type | Action | User | Date / Time | Purpose | Source Hash |
|---|---|---|---|---|---|---|
| Print and export records will appear after a VAT return is selected. | ||||||
Tax Payment / Remittance Register
VAT Payment / Carry Forward
Only locked and filed VAT returns can be recorded as paid, partially paid, overpaid, not payable, or carried forward.
| VAT Return No | Status | Expected Payable | Excess Input | Amount | Date | Channel | Reference | User | Source Hash |
|---|---|---|---|---|---|---|---|---|---|
| No VAT payment or carry-forward record has been selected yet. | |||||||||
VAT GL Reconciliation
VAT Return vs Posted GL
Select Reconcile beside a registered VAT return.
| Control | Account | VAT Return | Posted GL | Difference |
|---|---|---|---|---|
| No reconciliation selected. | ||||
| PO | Supplier | Date | Total | Paid | Balance |
|---|---|---|---|---|---|
| No open payables. | |||||
ACCOUNTING
Receivables
Review invoices, customer payments and credit or debit notes from their original records.
Invoices
Review each document once, from its original source through accounting posting.
| Document | Customer | Date | Amount | Accounting status | Payment status · Sales | Next step |
|---|
How these records connect
Sales is the source of sales invoices and payments; Service is an invoice type. Existing Accounting documents appear in the same register. Use the original Sales workflow for Sales transactions; use manual entry only for a separate manual Accounting document. New posted Sales records link automatically; older unlinked records are linked when reviewed. Accounting review, independent approval and posting are still required. Sales payment status reflects recorded Sales payments, not ledger posting or bank clearance. Payment status for manual service invoices is not tracked here.
0Service Invoices
12%Output VAT
2%Creditable WHT
BalancedPosting Preview
Gross AmountPHP 0.00
DiscountPHP 0.00
Net of DiscountPHP 0.00
VAT AmountPHP 0.00
CWT AmountPHP 0.00
Amount to be PaidPHP 0.00
Lifecycle
Draft
Validated
Submitted
Approved
Posted
Customers
Service Billing
Output VAT
CWT
AR Ledger
GL Preview
| LN | Bill Code | Description | Qty | Unit | Unit Price | Gross Amt | Disc Rate | Disc Amt | Total Amt | VAT Code | VAT Desc | VAT Amt | CWT Code | CWT Desc | CWT Amt | Revenue Acct | RC Code |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No invoice lines yet. | |||||||||||||||||
| Account | Account Name | Debit | Credit | Source | Memo |
|---|---|---|---|---|---|
| No GL preview yet. | |||||
| SVI No. | Customer | Date | Amount to be Paid | Status | Action |
|---|---|---|---|---|---|
| No service invoice drafts yet. | |||||
| Receipt | Customer | Date | Total | Paid | Balance |
|---|---|---|---|---|---|
| No open receivables. | |||||
Receipt overview
0Receipts
PHP 0.00Cash / Bank
PHP 0.00Deduction
PendingPosting Preview
Original AmountPHP 0.00
Cash / Bank ReceivedPHP 0.00
Deduction / CWTPHP 0.00
Credit AmountPHP 0.00
Applied to AR / IncomePHP 0.00
Unapplied DifferencePHP 0.00
Lifecycle
Draft
Validated
Submitted
Approved
Posted
Customers
Cash / Bank
CWT
SOA
AR Ledger
GL Preview
| LN | Acct Code | RC Code | SL Code | Particular | VAT Code | VAT Desc | CWT Code | CWT Desc | Debit | Credit | S/L Ref |
|---|---|---|---|---|---|---|---|---|---|---|---|
| No GL preview yet. | |||||||||||
| Source | Customer | Date | Balance | Amount to apply | Action |
|---|---|---|---|---|---|
| No open SOA or AR item selected. | |||||
| AR No. | Customer | Date | Cash / Bank | Status | Action |
|---|---|---|---|---|---|
| No acknowledgement receipt drafts yet. | |||||
0Memo Drafts
PHP 0.00AR Adjustment
PHP 0.00VAT Adjustment
PendingPosting Preview
Reference AmountPHP 0.00
Applied BasePHP 0.00
VAT AmountPHP 0.00
CWT AmountPHP 0.00
Net AR EffectPHP 0.00
Lifecycle
Draft
Validated
Submitted
Approved
Posted
Customers
Service Invoice
Output VAT
CWT
AR Ledger
GL Preview
| LN | Ref No | Ref Date | Ref Amt | Applied | VAT Code | VAT Desc | VAT Amt | CWT Code | CWT Desc | CWT Amt | DR Acct | RC Code | Reason | Action |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No memo lines yet. | ||||||||||||||
| Account | Account Name | Debit | Credit | Source | Memo |
|---|---|---|---|---|---|
| No GL preview yet. | |||||
| Invoice | Customer | Date | Open Amount | Amount to apply | Action |
|---|---|---|---|---|---|
| No open invoices selected. | |||||
| Memo No. | Type | Customer | Date | Net AR Effect | Status | Action |
|---|---|---|---|---|---|---|
| No credit or debit memo drafts yet. | ||||||
Asset Accounting
Fixed Assets
0
Active Assets
PHP 0.00
Acquisition Cost
PHP 0.00
Accumulated Depreciation
PHP 0.00
Net Book Value
| Asset | Class | In Service | Cost | Accum. Dep. | NBV | Status | Action |
|---|---|---|---|---|---|---|---|
| No fixed assets yet. Register an asset to start the asset register. | |||||||
| Asset | Period | Date | Depreciation | Accum. After | NBV After | Status |
|---|---|---|---|---|---|---|
| No depreciation schedule yet. | ||||||
| Asset | Disposal Date | Proceeds | Gain / Loss | Status |
|---|---|---|---|---|
| No asset disposals or retirements yet. | ||||
ACCOUNTING
Financial Reports
Choose a reporting period and review posted accounting entries.
Operational balances
PHP 0.00Open AP
PHP 0.00Open AR
PHP 0.00Fixed Asset NBV
0Active Accounts
Choose dates, then run a report.
BUSINESS AI · FOUNDATION OVERVIEW
Business AI
Explore the AI foundation, planned agent scopes and approval controls.
AI capabilities
Foundation provisionAI Front Door
One assistant surface for asking, searching, drafting, and navigating across modules while keeping the ERP as the system of record.
Scope & controls
- Module-aware search
- Guided document drafting
- Role-based answers
AI Agents
Ready agent slots for procurement, inventory, receiving, rental returns, accounting checks, payroll costing, and exception review.
Scope & controls
- Human approval gates
- Task queue handoff
- Before/after audit snapshots
Business AI Platform
Shared governance for prompts, tools, model access, identity, permissions, lifecycle status, and monitored AI actions.
Scope & controls
- Role and module controls
- Policy-aware execution
- Agent inventory
Business Data Cloud
Semantic data fabric provision over operational tables so AI uses business meaning, not disconnected raw rows.
Scope & controls
- Master-data context
- Document lifecycle context
- Cross-module relationships
AI Studio
Future builder area for custom agents, workflows, prompts, tools, and integrations without weakening clean-core ERP logic.
Scope & controls
- Low-code/pro-code slots
- Tool registry
- Runtime monitoring
AI Services and Models
Provision for document extraction, tabular predictions, anomaly checks, barcode/item recognition, RAG, and code/process assistance.
Scope & controls
- Document AI
- Structured-data predictions
- Knowledge retrieval
Agent Control Queue
Planned scopes and approval gates
| Agent | Module | Default Scope | Gate |
|---|---|---|---|
| Procurement Agent | PR / PO | Draft requests, compare suppliers, flag missing item masters | Approver review |
| Inventory Agent | Item Master | Detect duplicates, low stock, barcode gaps, serial/batch exceptions | Master-data review |
| Receiving Agent | Goods Receiving | Match PO lines, item codes, quantities, and receiving variance | Warehouse confirmation |
| Accounting Agent | Finance | Preview journal impact, account mapping gaps, reversal suggestions | Posting approval |
| Payroll Agent | Payroll / HRIS | Labor item costing, payroll period checks, cost center validation | Payroll approval |
Governance Gates
Reference controls
| Layer | Control | ERP Rule |
|---|---|---|
| Identity | Role, module, and approval permissions | AI cannot exceed user access |
| Data | Master data, document lifecycle, audit logs | Answers must cite governed records |
| Action | Draft, validate, preview, approve, post | High-impact writes require confirmation |
| Model | Approved model registry and prompt lifecycle | Use only governed AI services |
| Audit | Prompt, recommendation, action, before/after state | Every AI-assisted decision is traceable |
Manufacturing · Production planning
Manufacturing
From components to finished goods. Keep each production step connected.
Planned workspace
Production orders, material issues and finished-goods receipts are not yet available.
Plan the build
Define a bill of materials and the quantity to produce.
Bill of materials → Work orderPrepare materials
Check component availability and issue stock for production.
Components → ProductionReceive & close
Receive finished goods, review costs and close the work order.
Finished goods → Cost reviewCurrent implementation & next steps
BOM to Work Order. Manufacturing BOMs have matching production order and component issue tables for future release, issue, receipt and close workflows.
Inventory integration. Stock movement types include manufacturing issue and receipt to support a shared inventory history.
Next build. Production order creation, component availability checks, backflush/manual issue, finished-goods receipt and WIP journal posting still need implementation.
POS · CASHIER WORKSPACE
Point of Sale
Build orders, record payments and keep stock in sync.
Open POS
Cash · GCash · Card
From order to receipt
Continue with your current ERP sign-in.
Inventory
Choose your items
Search, browse categories or scan an Item Master barcode. Use shared prices and available stock to build the order.
Checkout
Complete the sale
Record payment and issue a receipt. Hold orders for later, or open Orders to review sales and reprint receipts.
Accounting
Review and post
Completed sales update finished-item stock. Sales and FIFO costs follow the existing Accounting approval and posting workflow.
SALES · CUSTOMER OPERATIONS
From quotation to collection.
Keep customer documents connected, from the first quote to final payment.
Restart only ERP and refresh to enable the Sales workspace.
DOCUMENT REGISTER
Quotations
Prepare customer offers and follow their approval.
How Sales works
Create a quotation with Customer and Item Master records. Submit quotations and orders for approval by a different administrator. Copy approved documents to the next step; deliveries may be partial. Post delivery to issue available stock, invoice delivered items, then record payments against the invoice balance.
Invoices and payments are the Sales operational register. General-ledger posting and tax-filing integration are not automatic. Open the separate POS workspace through Switch system.
HR & PAYROLL · PRODUCTION WORKSPACE
Payroll
Continue to your payroll workspace with your existing Payroll account.
New tab · Separate Payroll sign-in
Open your workspace
Keep ERP open while Payroll launches in a separate tab.
Sign in to Payroll
Use your existing Payroll account and permissions.
Continue your work
Follow the approvals and controls in the Payroll system.
About this connection
This is a launch link only. Payroll maintains its separate login, database, permissions, approvals, and audit history. Data exchange and accounting integration will be planned separately.
Administration
Database Maintenance
0 MB
Database Size
0
Tables
Unknown
Slow Query Log
0
Maintenance Logs
Restore Checklist
- Refresh maintenance status to load the latest checklist.
Table Health
Data 0 MB / Index 0 MB / Free 0 MB| Table | Engine | Rows | Data MB | Index MB | Free MB | Health |
|---|---|---|---|---|---|---|
| No table health data loaded. | ||||||
Maintenance Logs
Slow queries: 0| Date/Time | Action | Status | Message | File / Duration |
|---|---|---|---|---|
| No maintenance logs yet. | ||||
Administration
Audit Logs
| Date/Time | User | Action | Module | Details |
|---|---|---|---|---|
| No audit logs yet. | ||||